We are looking for a responsible Project Coordinator/Administrative Assistant to administer and organize all types of projects, from simple activities to more complex plans. As a Project Coordinator, your responsibilities will include working closely with our Project Manager to prepare comprehensive action plans, including resources, timeframes and budgets for projects. You will perform various coordinating tasks, such as purchasing, along with administrative duties, like maintaining project documentation and handling financial queries. In addition, you will also work closely with our Sales Team creating project budgets and proposals as needed. To succeed in this role, you should have excellent time management and communication skills, as you’ll collaborate with clients, vendors and internal teams to deliver results on deadlines.
Primary Responsibilities
- Documentation management – drawings, blue prints, permits, etc…
- Coordinate and communicate project purchasing related activities/Break projects into doable actions and set timeframes.
- Liaise with vendors to identify and define requirements, scope and cost.
- Help prepare project budgets and proposals.
- Monitor project progress and handle billing related activities with accounting.
- Act as the point of contact and communicate project status to all participants/Work with the Project Manager/Architects to eliminate road blocks to project success.
- Issue all appropriate legal paperwork (e.g. contracts, terms of agreement, warranty and closeout).
- Create and maintain comprehensive project documentation within the ERP software.
- Strong Excel skills
Requirements
- Work experience as a Project Coordinator or similar role would be an asset/Experience with project management concepts would be an asset/An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
- Solid organizational skills, including multitasking and time-management.
- Strong client/ vendor communication skills.
